CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda

Tuesday, February 21, 2023 at 6:30 P.m. - 11:30 P.m.

Council Chamber 1000 Spring Street, Paso Robles

The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely.  To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call [phone] to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.  City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link:  www.prcity.com/youtube.

 

Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed.  The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/agendacenter

AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office [phone].  Whenever possible, requests should be made four (4) working days in advance of the meeting.

 

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A.

CALL TO ORDER

B.

PLEDGE OF ALLEGIANCE

C.

INVOCATION

Reverend Sarah-Kate Duran

D.

ROLL CALL

Councilmember Bausch, Councilmember Gregory, Councilmember Hamon, Councilmember Strong, Mayor Martin 

E.

STAFF INTRODUCTIONS

F.

REPORT FROM CLOSED SESSION

G.

PRESENTATIONS

1.

Mike Campa Proclamation

Steve Martin, Mayor 

2.

Storm Recovery Update

Jonathan Stornetta, Fire Chief

3.

Travel Paso Update

Chris Huot, Assistant City Manager/ Stacie Jacob, Travel Paso Executive Director

4.

Economic Development Strategic Plan Update

Paul Sloan, Economic Development Manager/ Molly McKay, Willdan Financial & Economic Consulting Services Managing Principal

5.

Capital Project Report

Freda Berman, Public Works Director/ Ditas Esperanza, Capital Projects Engineer

H.

GENERAL PUBLIC COMMENTS

This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).

I.

AGENDA ITEMS TO BE DEFERRED

J.

CONSENT CALENDAR

ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately. Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration.  Items pulled from consent will be heard at the end of the meeting.

• Recommended:

1.

Approval of January 31, 2023 City Council Special Meeting Minutes

2.

Receipt of Advisory Body Minutes

Supplemental Sales Tax Oversight Committee Minutes - 11/16/2022
Planning Commission Minutes - 01/10/2023
Library Board Minutes - 01/12/2023 

3.

Receipt of Warrant Register

4.

Approval of New City Park Event—SafetyFest

Freda Berman, Public Works Director  
CEQA Determination:  The City find that this action is exempt from review under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, 15304(e)
Recommendation:  Approve the request of the City of Paso Robles Fire and Emergency Services Department to stage SafetyFest in City Park on June 3, 2023. 

5.

Approval of Janitorial Services Agreement with Pacific Coast Building Maintenance for City Park Restrooms

Dwayne Brown, Maintenance Services Superintendent
CEQA Determination:    The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, § 15378, subd. (b)(5), as it is an administrative activity of the government that will not result in direct or indirect physical changes in the environment.
Recommendation:  Approve Resolution 23-XXX, authorizing the City Manager to execute a contract with Pacific Coast Building Maintenance in the amount of $119,400 with the City Manager and City Attorney making minor, technical and non-substantive changes to the agreement as necessary, consistent with the Council’s overall intent.

6.

Approval of Award of Contract to Install Pedestrian Improvements at Niblick and Appaloosa

Ditas Esperanza, Capital Projects Engineer 
CEQA Determination:  The City find that this action is exempt from review under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15301.
Recommendation:  Approve Resolution 23-XXX, authorizing the City Manager to enter into an agreement with G. Sosa Construction, in the amount of $232,676.50, for the pedestrian improvements at Niblick and Appaloosa.

7.

Approval to Purchase Additional Public Safety Center Surveillance System Equipment

Damian Nord, Chief of Police    
CEQA Determination: Finding the approval exempt under the California Environmental Quality Act, State CEQA Guidelines section 15378(b)(3), which states that CEQA does not apply where it can be seen with certainty that there is no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. 
Recommendation:  Approve Resolution 23-XXX, authorizing the City Manager to enter into a contract with SOV Security to purchase surveillance equipment and reallocate $119,437.37 form Measure J-20 salary savings to cover the budget shortfall. 

8.

Approval of the Acceptance of the Tobacco Grant Program Award – Fiscal Years 2023-24 and 2024-25

Ricky Lehr, Police Sergeant  
CEQA Determination:  The City find that this action is not a project under the California Environmental Quality Act pursuant to St State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Approve Resolution 23-XXX, authorizing the City to accept the grant funding from the California Department of Justice Grant Program for the grant years of 2023-24 and 2024-25.

9.

Approval of Purchase of Extrication Equipment

Jonathan Stornetta, Fire Chief
CEQA Determination: Finding the approval exempt under the California Environmental Quality Act, State CEQA Guidelines section 15378(b)(5), which states that CEQA does not apply where to the approval involves organizational or adminstrative matters of the government that will not result in either a direct or indirect physical change in the environmen
Recommendation:  Approve Resolution  23-XXX, authorizing the purchase of extrication equipment listed in the OTS grant in the amount of $119,245.37, and declare that this action is exempt under the California Environmental Quality Act, State CEQA Guidelines section 15378(b)(5), which states that CEQA does not apply where the approval involves organizational or administrative matters of the government that will not result in direct or indirect physical change in the environment.

10.

Approval of the Application for California Climate Investments Wildfire Prevention Grant Program

Jonathan Stornetta, Fire Chief  
CEQA Determination:  The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Approve the filing of an application for California Climate Investments Wildfire Prevention Grants Program.

11.

Approval of a Lease Agreement with Congressman Jimmy Panetta for a Congressional District Office located at the Train Station at 800 Pine Street

Paul Sloan, Economic Development Manager
CEQA Determination:   The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Approve Resolution 23-XXX, accepting Congressman Panetta’s proposal for the commercial property 800 Pine Street attached hereto as Exhibit A, authorizing the City Manager to execute leasing agreements, subject to any minor, technical, or non-substantive changes approved by the City Attorney and consistent with Council’s intent.

12.

Approval of Authorization to Execute Olsen–South Chandler Specific Plan Development Agreement Operating Memo No. 1 Modifying Timing of Certain Improvements

Warren Frace, Community Development Director     
CEQA Determination:     The Olsen–South Chandler Specific Plan and Development Agreement were analyzed as part of the Olsen–South Chandler Specific Plan Final Environmental Impact Report SCH#2019011065, the modifications to the Project detailed in the Operating Memo have been determined to be consistent with previously approved EIR and associated Mitigation Monitoring and Reporting Program and there are no additional environmental impacts. As such, no additional CEQA review is required. 
Recommendation:  Authorize the City Manager to execute Olsen–South Chandler Specific Plan Operating Memo No. 1.

K.

REPORT ON ITEMS APPROVED ON CONSENT

L.

PUBLIC HEARINGS

1.

Request for Approval of Development Plans(PD22-04 and PD 22-09), Oak Tree Removal (OTR22-06), and Tentative Parcel MapPR 22-0022 at 5175 Airport Road (APN: 025-434-002)

Darcy Delgado, Associate Planner 
CEQA Determination: The City     Council is being asked to adopt a mitigated negative declaration (SCH 2022120593) (MND) and Mitigation Monitoring and Reporting Plan (MMRP) for the project, which was circulated between Friday, December 23, 2022 and Tuesday, January 24, 2023.
Recommendation:  That the City Council take the following actions:
a.    Approve Resolution 23-XXX(A) certifying mitigated negative declaration SCH 2022120593 and adopting the Mitigation Monitoring and Reporting Plan;
b.    Approve Resolution 23-XXX(B) approving Planned Development 22-04 and Oak Tree Removal 22-06; 
c.    Approve Resolution 23-XXX(C) approving Planned Development 22-09, and
d.    Approve Resolution 23-XXX(D) approving Tentative Parcel Map PR 22-0022.

• Recommended:

M.

DISCUSSION ITEMS

1.

Award of Construction Contract for Salinas River Segment of Recycled Water Distribution System

Matt Thompson, Wastewater Resources Manager 
CEQA Determination:  The City prepared an Initial Study and Mitigated Negative Declaration (IS/MND) and circulated it for public comment (State Clearinghouse #2018051033). The City certified the IS/MND and filed a Notice of Determination on August 24, 2018. This action is consistent with the previously certified MND. 
Recommendation:  Approve Resolution 23-XXX, to award a contract and authorize the City Manager to enter into an agreement with Mountain Cascade for construction of the Salinas River Segment of the Recycled Water Distribution system, for an amount up to $3,664,525; and authorize the City Manager to proceed with design and negotiate a change order with Mountain Cascade for installation of an anchored mesh system for an amount up to $330,000.

• Recommended:

2.

Downtown On-Street Parking Program

Damian Nord, Police Chief
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  It is recommended that the City Council take the following actions:
1.    Authorize the City Manager to execute the contract renewal with Flowbird to include ongoing hardware services, on-site maintenance services two times per year, and digital services including mobile application and pay by text with a fixed annual cost not to exceed $66,605 plus variable transaction fees and authorizing the City Manager and City Attorney to make minor, technical and non-substantive changes to the agreement as necessary with the Council’s overall intent;
2.    Approve a 12-month Resident Pilot Parking Program that provides residents with five free hours of parking per month; and
3.    Approve a 12-month Pilot Merchant Validation Parking Program that provides downtown merchants the ability to prepurchase parking hours at a 50% discounted parking rate.

N.

CITY MANAGER REPORT

O.

COUNCIL BUSINESS AND COMMITTEE REPORTS

P.

UPCOMING EVENTS

Paso Robles Airport Commission Meeting, Thursday, February 23, 2023, 6:30 PM 

Paso Robles Development Review Committee, Monday, February 27, 2023, 3:30 PM

Paso Robles Planning Commission Meeting, Tuesday, February 28, 2023, 6:30 PM

Paso Robles Youth Commission Advisory Committee Meeting, Wednesday, March 1, 2023, 5:00 PM

Paso Robles Development Review Committee, Monday, March 6, 2023, 3:30 PM

Paso Robles City Council Meeting, Tuesday, March 7, 2023, 6:30 PM

Q.

ADJOURNMENT

• Recommended:

  To Adjourn the DATE Regular City Council Meeting at