CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda

Tuesday, June 20, 2023 at 6:30 P.m. - 11:30 P.m.

Council Chamber 1000 Spring Street, Paso Robles

The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely.  To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call [phone] to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.

Written public comments can be submitted via email to prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. 

City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link:  www.prcity.com/youtube.

Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed.  The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.

AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office [phone].  Whenever possible, requests should be made four (4) working days in advance of the meeting.

 

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A.

CALL TO ORDER

B.

PLEDGE OF ALLEGIANCE

C.

INVOCATION

Pastor Pat Sheean, Family Worship Center

D.

ROLL CALL

Councilmember Bausch, Councilmember Gregory, Councilmember Strong, Mayor Pro Tem Hamon, Mayor Martin 

E.

STAFF INTRODUCTIONS

F.

PRESENTATIONS

1.

Amateur Radio Week Proclamation 2023

Steve Martin, Mayor

2.

Community Services Annual Update

Angelica Fortin, Community Services Director

3.

Administrative Services Annual Update

Ryan Cornell, Administrative Services Director

4.

City Manager's Office Annual Update

Chris Huot, Assistant City Manager

G.

GENERAL PUBLIC COMMENTS

This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).

H.

AGENDA ITEMS TO BE DEFERRED

I.

CONSENT CALENDAR

ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately. Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration.  Items pulled from consent will be heard at the end of the meeting.

1.

Approval of June 6, 2023 City Council Meeting Minutes

Melissa Boyer, City Clerk

2.

Receipt of Warrant Register

Ryan Cornell, Administrative Services Director

3.

Reaffirmation of Resolution 23-018 Approving Remote and/or Hybrid Remote and In-Person Public Meetings Citywide as Needed Pursuant to Assembly Bill 361

Melissa Boyer, City Clerk 
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation:  Reaffirm Resolution 23-018 allowing for the continuation of hybrid remote (teleconference)/in-person public meetings citywide pursuant to the requirements of AB 361.

4.

Amendment to Professional Services Agreement with Townsend Public Affairs for Legislative Advocacy and Grant Writing Services CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to

Ty Lewis, City Manager 
Chris Huot, Assistant City Manager
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378(b).
Recommendation:  Approve Resolution 23-XXX, authorizing the City Manager to execute agreement amendment with Townsend Public Affairs, Inc. to extend the term of the agreement for one, 12-month term expiring June 30, 2024 and increasing the total agreement compensation not to exceed $180,000. 

5.

Approval of Paso Robles Youth Commission Appointment

Angelica Fortin, Community Services Director 
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(3), 15
Recommendation:  Appoint Andrew Perez to serve on the Paso Robles Youth Commission July 1, 2023 – June 30, 2025.

6.

Approval of 2023 Speed Survey Update

Terry Afana, Police Commander
Ditas Esperanza, Capital Projects Engineer 
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation:  Approve Resolution 23-XXX, accepting the completed speed zone survey and authorizing the update and enforcement of posted speeds accordingly.

7.

Approval to Execute Amendment Number Seven to the Agreement with WSP USA, Inc. (Formerly Golder Associates, Inc.) for Landfill Monitoring and Reporting Services

Adam Spaulding, Solid Waste & Recycling Manager  
CEQA Determination: This action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 23-XXX, approving Amendment No. Seven to the Landfill Monitoring and Reporting Services agreement with WSP USA, Inc.

8.

Approval of Contract to MGE Underground, Inc. for Bolen Drive Sinkhole and Storm Drainpipe Repairs

David LaCaro, Public Works Operations Manager                               
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section
Recommendation: Approve Resolution 23-XXX, authorizing the City Manager to enter into a construction contract with MGE Underground, Inc. to implement the sinkhole and storm drainpipe repair in an amount not to exceed $297,893, for implementation of the Bolen Drive Sinkhole and Storm Drain Pipe Repairs; to appropriate funds from General Fund reserves to cover the cost of this emergency repair; and to authorize the City Manager and City Attorney to make any minor alterations to the contract that are consistent with the Council action.

9.

Approval of Amended Reimbursement Agreement for Tract 3069

Brian Cowen, City Engineer
CEQA Determination: The City Council certified a Mitigated Negative Declaration for Tract 3069 by approving Resolution 16-103. The City finds the amended reimbursement agreement does not constitute a substantial change to the project requiring further environmental review pursuant to CEQA Guidelines Sections 15162 and 15164.
Recommendation:  Approve Resolution 23-XXX, approving the First Amended and Restated Oversized Improvements Reimbursement Agreement and direct the City Manager to sign the agreement on behalf of the Council.

10.

Approval of Parcel Map PR 20-0018 for Recordation – 3051 Union Road, Garrett Thiessen

Brian Cowen, City Engineer
CEQA Determination: The parcel map is consistent with the mitigated negative declaration for the project certified by the City Council by Resolution 21-117.
Recommendation:  Approve Resolution 23-XXX, approving Parcel Map PR 20-0018 for recordation, accepting the avigation easement for recordation, and accepting a 2.00-foot offer of dedication for road purposes.

11.

Approval of Continued Participation between San Luis Obispo County and the City of Paso Robles

for Joint Participation in the Urban County for Purposes of Receiving Federal Funding under Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program, for Program Years 2024-2026.

Darren Nash, City Planner
CEQA Determination:  Participation in the Urban County and cooperation agreement is not a project for purposes of compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. 
Recommendation: 

Recommendation:  Approve Resolution 23-XXX, for the following actions:
a.   Approving an Agreement between the County of San Luis Obispo and the City for joint participation in the Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program for the 2024-2026 term.

b.  Authorize the City Manager or his/her designee to act on behalf of the City in connection with the implementation of the agreement, ongoing operation of the CDBG program for the 2024-2026 term, and other activities necessary to carry out the intent of the Cooperation Agreement.

J.

REPORT ON ITEMS APPROVED ON CONSENT

K.

PUBLIC HEARINGS

1.

Approval of Resolution Confirming the Existence of Weeds or Noxious Growth Creating a Potential Fire Hazard and Ordering their Abatement

Paul Patti, Battalion Chief/Fire Marshal
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX, confirming the existence of public nuisances described in Exhibit A and ordering the abatement of weeds or noxious growth to abate the nuisance.

2.

Public Hearing and Approval of Consumer Price Index Annual Inflationary Adjustments, the Annual Position-Based Adjustments, and Amendments to the Comprehensive Fee Schedule for Fiscal Year 2023-24

Catherine Piatti, Finance Manager
CEQA Determination:  The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378
Recommendation:  Approve Resolution 23-XXX, adopting the annual consumer price index inflationary adjustments, the annual position-based adjustments, and amendments to the Comprehensive Fee Schedule for fiscal year 2023-24

3.

Peterbilt Truck Dealership Development Plan and Off-site Billboard Sign CUP 

A development plan for the construction of a 25,000 square-foot semi-truck service, parts retailer, and sales dealership; a rezoning to expand the Highway-Oriented Sign overlay district; construction of a new highway-oriented pole sign; and construction of a new billboard sign to replace an existing billboard sign (PD22-02, RZN22-03, CUP22-16, P22-0017 and CUP23-03, P23-0019). 

Katie Banister, Associate Planner
CEQA Determination: The City prepared Mitigated Negative Declaration SCH 2022090384, which contains mitigation measures that will reduce the environmental impact of the project to a less than significant level
Recommendation:
It is recommended that City Council approve the following actions:
a.    Adopt Resolution 23-XXX (A) certifying Mitigated Negative Declaration 2022090384 and adopting a Mitigation Monitoring Program; and 
b.    Introduce for first reading, by title only, Ordinance N.S. XXXX amending the map of the Highway-Oriented Sign overlay district to include the subject property; and
c.    Adopt Resolution 23-XXX (B) approving Development Plan 22-02 for a Peterbilt Sales and Service Center and Conditional Use Permit 22-16 for a highway-oriented sign; and
d.    Adopt Resolution 23-XXX (C) approving Conditional Use Permit 23-03 for the construction of a new billboard sign.

L.

CONVENE AS THE CITY OF PASO ROBLES GROUNDWATER SUSTAINABILITY AGENCY BOARD

M.

ROLL CALL

Board of Directors Chris Bausch, Steve Gregory, John Hamon, Fred Strong, and Mayor Steven Martin

N.

ADJOURN THE CITY OF PASO ROBLES GROUNDWATER SUSTAINABILITY AGENCY BOARD MEETING

1.

Receipt of Proposed Statement of Equity and Consideration of Incorporating Principles Stated Therein

Christopher Alakel, Utilities Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378. 
Recommendation:  Staff has no recommendation for this item. 

O.

RECONVENE TO THE CITY OF PASO ROBLES CITY COUNCIL

P.

DISCUSSION ITEMS

1.

Approval of Fiscal Year 2023-24 Budget Amendments, General Fund Appropriations Limit (Gann Limit), and Master Pay Schedule   

Ryan Cornell, Administrative Services Director/ City Treasurer
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:
1.  Approve Resolution 23-XXX(A), amending the Operating and Capital Improvement Budget, Authorized Position Listing and Revised Master Pay Schedule for fiscal year 2023-24, as presented, and direct the City Manager to implement the budget.
2.  Approve Resolution 23-XXX(B), approving the appropriations limit of $63,225,845 for fiscal year 2023-24.

Q.

CITY MANAGER REPORT

R.

COUNCIL BUSINESS AND COMMITTEE REPORTS

S.

UPCOMING EVENTS

Paso Robles Airport Commission Meeting June 22, 2023, 6:30 PM - 8:30 PM
Paso Robles Development Review Committee June 26, 2023, 3:30 PM
Paso Robles Planning Commission Meeting June 27, 2023, 6:30 PM
Paso Robles Development Review Committee July 3, 2023, 3:30 PM
Paso Robles 4th of July Celebration at Barney Schwartz Park July 4th, 2023 2:00 PM - 10:00 PM
Paso Robles Youth Commission Advisory Committee Meeting July 5, 2023, 5:00 PM 
Paso Robles Senior Citizen Advisory Committee Meeting July 10, 2023, 1:30 PM
Paso Robles Development Review Committee July 10, 2023, 3:30 PM
Paso Robles Parks & Recreation Advisory Committee Regular Meeting July 10, 2023, 4:00 PM 
Paso Robles Planning Commission Meeting July 11, 2023, 6:30 PM
Library Board of Trustees Meeting July 13th, 2023, 9:00 AM
Paso Robles Development Review Committee July 17, 2023, 3:30 PM
Paso Robles City Council Meeting July 18, 2023, 6:30 PM

T.

ADJOURNMENT