CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda

Tuesday, March 21, 2023 at 6:30 P.m. - 11:00 P.m.

Council Chamber 1000 Spring Street, Paso Robles

The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely.  To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call [phone] to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.

Written public comments can be submitted via email to prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. 

City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link:  www.prcity.com/youtube.

Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed.  The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.

AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office [phone].  Whenever possible, requests should be made four (4) working days in advance of the meeting.

 

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A.

CALL TO ORDER

B.

PLEDGE OF ALLEGIANCE

C.

INVOCATION

Sarah-Kate Duran, The Revival Center

D.

ROLL CALL

Councilmember Bausch, Councilmember Gregory, Councilmember Hamon, Councilmember Strong, Mayor Martin 

E.

STAFF INTRODUCTIONS

F.

PRESENTATIONS

1.

2023 Education and Sharing Day Proclamation

Steve Martin, Mayor

2.

Central Coast Community Energy Presentation

Chris Huot, Assistant City Manager/ Judi Young, CCCE Senior Customer Accounts Manager

3.

Fire Department Annual Report

Jonathan Stornetta, Fire Chief

G.

GENERAL PUBLIC COMMENTS

This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).

H.

AGENDA ITEMS TO BE DEFERRED

I.

CONSENT CALENDAR

ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately. Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration.  Items pulled from consent will be heard at the end of the meeting.

1.

Approval of March 7, 2023 City Council Meeting Minutes

2.

Approval of March 13, 2023 City Council Special Meeting Minutes

3.

Receipt of Advisory Body Minutes

Planning Commission - 2023-01-10
Library Board - 2023-02-09

4.

Receipt of Warrant Register

5.

Reaffirmation of Resolution 23-018 Approving Remote and/or Hybrid Remote and In-Person Public Meetings Citywide as Needed Pursuant to Assembly Bill 361

Melissa Boyer, City Clerk 
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Reaffirm Resolution 23-018 allowing for the continuation of hybrid remote (teleconference)/in-person public meetings citywide pursuant to the requirements of AB 361.  

6.

Receipt of Treasurer’s Report – December 2022

Catherine Piatti, Finance Manager/ Ryan Cornell, Administrative Services Director/City Treasurer
CEQA Determination:  The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Receive and file the Monthly Treasurer’s Report for December 2022.

7.

Award Contract for the Annual East Side Slurry Seal Project

Ditas Esperanza, Capital Projects Engineer
CEQA Determination:  The City finds that this action is categorically exempt under the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use.  (State CEQA Guidelines, § 15301.) 
Recommendation:  Approve Resolution No. 23-XXX, directing the City Manager to execute a contract with Papich Construction, in the amount of $499,186, for the annual east side slurry seal project.

8.

Approval of Wright Way Project – Reject Newton Construction’s Bid as Nonresponsive and Award Construction Agreement to JJ Fisher Construction and Construction Management Services to Cannon Corporation

Ditas Esperanza, Capital Projects Engineer
CEQA Determination: A mitigated negative declaration was prepared for the 2004 update to the Airport Master Plan and was certified by City Council on November 16, 2004. The Master Plan envisioned several lots for future development, including the construction of a new cul-de-sac road, Wright Way, which connects to Dry Creek Road. Consistent with the California Environmental Quality Act pursuant to Guidelines Section 15162, no subsequent environmental analysis is required.
Recommendation:  Reject Newton Construction’s bid as nonresponsive and approve Resolution 23-XXX, awarding the construction agreement to JJ Fisher Construction, in the amount of $1,234,567.89, and engage the services of Cannon Corp. to provide construction phase engineering, in the amount of $233,882 for the construction of Wright Way.

9.

Approval of Award of Construction Contract for Water and Sewer Upgrades Located on 17th Street - Chestnut to Spring Street

Ditas Esperanza, Capital Projects Engineer
CEQA Determination:  The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or reconstruction of existing structures and facilities, here sewer mains and manholes, where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.  (State CEQA Guidelines, § 15302.)
Recommendation:  Approve Resolution 23-XXX, directing the City Manager to execute contracts with Raminha Construction for $726,880, and Stantec for $74,858, to install and repair sewer and water mains at 17th Street, from Chestnut to Spring Street

J.

REPORT ON ITEMS APPROVED ON CONSENT

K.

PUBLIC HEARINGS

1.

Conditional Street Abandonments 23-001 (City of Paso Robles) - Portions of Victoria Place, San Luis Avenue, Frontage Road, Hortense Avenue, Gregory Avenue, and Unnamed Alleys

David Athey, City Engineer
CEQA Determination:  This application is exempt from environmental review per Section 15061 (General Rule) of the State’s Guidelines to Implement the California Environmental Quality Act (CEQA).
Recommendation:  Approve Resolution 23-XXX, approving the Street Abandonment 23-001, portions of Victoria Place, San Luis Avenue, Frontage Road, Hortense Avenue, Gregory Avenue, and unnamed Alleys right-of-ways, and reserving portions of the right-of-way for water, sewer, stormwater, and public utility easement purposes.

2.

Thorndyke Office Building Planning Commission Appeal

Darren Nash, City Planner
CEQA Determination: The City finds that said action is Categorically Exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15332, infill projects (Class 32).
Recommendation: Staff recommends that City Council review the entire record for this matter and determine whether to uphold the Planning Commission's action and deny the appeal, or approve the appeal by approving Resolution 23-XXX(B).

L.

DISCUSSION ITEMS

1.

Approval of 2023 4th of July Community Fireworks Celebration at Barney Schwartz Park

Freda Berman, Public Works Director
CEQA Determination:  The City find that this action is exempt from review under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines Section 15304(e), Minor Alterations of Land, as a temporary use having no permanent effect on the environment
Recommendation:  Direct staff to stage the 4th of July Community Fireworks Celebration at Barney Schwartz Park on Tuesday, July 4, 2023, at an estimated total cost of $151,000.

2.

Fiscal Year 2022-23 Quarterly Budget Report and Amendments

Ryan Cornell, Administrative Services Director
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation:  Approve Resolution 23-XXX, amending the budget for Fiscal Year 2022-23, to reflect the updates as discussed, and amending the Authorized Position Listing by adding one Outreach Services Librarian and one Fire Prevention Specialist II, and removing one Fire Prevention Specialist I position.

3.

Second Quarter Report: El Camino Homeless Organization (ECHO) Memorandum of Understanding (MOU)

Angelica Fortin, Community Services Department Director
CEQA Determination:  The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378. 
Recommendation:  Receive and file ECHO’s second quarterly report and direct staff to disburse funds in the amount of $55,500.

M.

CITY MANAGER REPORT

N.

COUNCIL BUSINESS AND COMMITTEE REPORTS

O.

UPCOMING EVENTS

Paso Robles Development Review Committee, Monday, March 27, 2023, 3:30 PM

Paso Robles Planning Commission Meeting, Tuesday, March 28, 2023, 6:30 PM

Paso Robles Development Review Committee, Monday, April 3, 2023, 3:30 PM

Paso Robles City Council Meeting, Tuesday, April 4, 2023, 6:30 PM

P.

ADJOURNMENT