CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda

Tuesday, August 19, 2025 at 5:00 P.m. - 6:00 P.m.

Tuesday, August 19, 2025 at 6:00 P.m. - 11:00 P.m.

Council Chamber - Library/Conference Center

1000 Spring Street

Paso Robles, CA 93446

Residents can livestream the meeting at www.prcity.com/youtube, and call [phone] to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.

Written public comments can be submitted via email to  prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link:  www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.

AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office [phone].  Whenever possible, requests should be made four (4) working days in advance of the meeting.

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A.

5:00 PM CALL TO ORDER

B.

ROLL CALL

Councilmember Bausch, Councilmember Beal, Councilmember Gregory, Councilmember Strong, Mayor Hamon

C.

CLOSED SESSION ITEMS

1.

CONFERENCE WITH LEGAL COUNSEL REAL PROPERTY NEGOTIATIONS

Pursuant to Government Code Section 54956.8
Property:  Portion of Pioneer Park located at 2010 Riverside Avenue, APN 008-254-003
Agency Negotiators: Chris Huot, City Manager and Angelica Fortin, Community Services Director
Negotiating Parties:  Paso Robles Pioneer Museum Foundation

D.

PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS

E.

ADJOURN TO CLOSED SESSION

F.

6:00 PM RECONVENE TO OPEN SESSION

G.

PLEDGE OF ALLEGIANCE

H.

INVOCATION

Steve Arkowitz, Atheists United 

I.

ROLL CALL

Councilmember Bausch, Councilmember Beal, Councilmember Gregory, Councilmember Strong, Mayor Hamon

J.

STAFF INTRODUCTIONS

K.

REPORT FROM CLOSED SESSION

L.

PRESENTATIONS

1.

Utilities Update

Christopher Alakel, Utilities Director 

M.

GENERAL PUBLIC COMMENTS

This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).

N.

AGENDA ITEMS TO BE DEFERRED

O.

OVERVIEW OF ITEMS ON CONSENT CALENDAR

Chris Huot, City Manager

P.

CONSENT CALENDAR

ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately. Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration.  Items pulled from consent will be heard at the end of the meeting.

1.

Approval of August 5, 2025 City Council Meeting Minutes

Melissa Martin, City Clerk

2.

Receipt of Advisory Body Minutes

Melissa Martin, City Clerk
Youth Commission - 07/02/2025
Senior Citizen Advisory Committee - 07/14/2025
Parks and Recreation Advisory Committee - 07/14/2025

3.

Receipt of Warrant Register

Ryan Cornell, Administrative Services Director

4.

Approval of General Obligation Bond Tax Rate for Fiscal Year 2025-26

Ryan Cornell, Administrative Services Director/City Treasurer
CEQA Determination:  The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 25-XXX, establishing the General Obligation tax rate of $0.0310 per $100 of secured assessed valuation for Fiscal Year 2025-26.

5.

Approval of Side Letters of Agreement with the Paso Robles Professional Firefighters IAFF, Local 4148

Shannon Foutz, Human Resources/Risk Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 25-XXX authorizing the City Manager to approve the side letter of agreement with the Paso Robles Professional Firefighters IAFF, Local 4148.

6.

Approval to Waive Minor Bidding Irregularities and Award a Contract to Rob Reynolds Construction, Inc. for City Hall Remodel Construction Project

Freda Berman, Public Works Director  
CEQA: The project is in compliance with the California Environmental Quality Act (CEQA), it has been determined that this project is categorically exempt as a Class 1 exemption per Section 15301 of the CEQA Guidelines regarding minor alteration of existing facilities. A Class 1 exemption applies to minor alternation of existing public facilities involving negligible or no expansion of existing use. 
Recommendation: Approve Resolution 25-XXX waiving minor bidding irregularities, declaring the City Hall Remodel Construction project exempt from CEQA review, award a contract for the City Hall Remodel Construction project to Rob Reynolds Construction, Inc. in the amount of $986,413.32, and authorize the City Manager to execute the contract, subject to any minor, technical, or non-substantive changes as approved by the City Manager and City Attorney.

7.

Approval of the Purchase of Furniture and Equipment for City Hall Remodel and Authorizing Disposal of Certain Unneeded Furniture and Equipment

Freda Berman, Public Works Director  
CEQA: The City finds that this action is categorically exempt as a Class 1 exemption pursuant to § 15301 of the State CEQA Guidelines regarding minor alteration of existing facilities. 
Recommendation: Approve Resolution 25-XXX, authorizing the purchase of furniture and equipment from CORE through OMNIA Partners for the City Hall Remodel project in an amount not to exceed $168,534, finding the action exempt from CEQA as a Class 1 Categorical Exemption, authorize the City Manager to execute the purchase order, subject to any minor, technical, or non-substantive changes as approved by the City Manager and City Attorney and authorizing the disposal of certain unneeded items as surplus.

8.

Approval of New City Park Event – Ignacy Paderewski’s 165th Birthday Party

Freda Berman, Public Works Director
CEQA Determination:  The City finds that this action is not a project under the California Environmental Quality Act State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Approve the request of the Paderewski Festival organizing committee to stage Ignacy Paderewski’s 165th Birthday Party in City Park on November 6, 2025.

9.

Preapproval of Federal Aviation Administration Grant Offer for Zero Emissions Vehicle Program

Mark Scandalis, Airport Manager   
CEQA Determination:  The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  
Approve Resolution 25-XXX, authorizing:
1. The City Manager or designee, to execute the grant agreement with the FAA upon receipt in the amount of $181,352; and
2. The City Manager or designee to apply for and execute a grant match agreement with Cal Trans Division of Aeronautics and
3. The City Manager or designee to use existing Airport Fund fleet and equipment replacement budget to fund expenses related to the project; and
4. The City Manager and City Attorney to make minor, technical, or non-substantive changes to the grant agreement, as necessary, consistent with the Council’s overall intent and the inclusion of any funding conditions required under the FAA grant agreement. 

10.

Preapproval of Federal Aviation Administration Grant Offer For Design Services for the Rehabilitation of Taxiway Alpha North of Bravo

Mark Scandalis, Airport Manager
CEQA Determination:  The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: 
Approve Resolution 25-XXX, authorizing:
1. The City Manager or designee, to execute the grant agreement with the FAA upon receipt in the amount of $297,460; and
2. The City Manager or designee to apply for and execute a grant match agreement with Cal Trans Division of Aeronautics and
3. The City Manager to appropriate funds from the Airport Fund Reserve Balance to cover the Airports grant match; and 
4. The City Manager and City Attorney to make minor, technical, or non-substantive changes to the grant agreement, as necessary, consistent with the Council’s overall intent and the inclusion of any funding conditions required under the FAA grant agreement. 

11.

Approval of the Purchase of an Armored Rescue Vehicle

Dwayne Brown, Maintenance Services Superintendent 
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378 because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, and the action has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment.
Recommendation: Approve Resolution 25-XXX, authorizing the purchase of a Lenco BearCat Armored Rescue Vehicle for the Paso Robles Police Department at a total cost of $421,055.69, appropriate an additional $47,000 from the Supplemental Law Enforcement Services Fund, and authorize the City Manager to execute the purchase, subject to any minor, technical, or non-substantive changes as approved by the City Manager and City Attorney.

12.

Approval of Maintenance Contracts for Landscape & Lighting District No. 1, Maintenance Areas 3, 6 and 7

Dwayne Brown, Maintenance Services Superintendent 
CEQA:The City finds that this action to award a landscaping contract is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, because the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment. 
Recommendation: Approve Resolution 25-XXX, authorizing the City Manager to enter into a contract with Silver Fox Landscapes, Inc. for maintenance of Landscape and Lighting District Maintenance Area 6 for a two-year period in the amount of $126,840 per year, and also enter into a contract with Elite Maintenance & Tree Service, Inc. for maintenance of Landscape and Lighting District Maintenance Areas 3 and 7 for a two-year period in the amount of $133,389.36 per year with the option to extend by mutual consent in two-year increments for a total of additional 10 years, and to authorize the City Manager to execute the Agreements, subject to any minor, technical or non-substantive changes as approved by the City Manager and City Attorney.

13.

Approval of Contract for Replacement of the Public Safety Center Boilers

Dwayne Brown, Maintenance Services Superintendent
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15061, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 25-XXX, authorizing the City Manager to enter into a contract with Smith MEP, Inc. to replace the twin boilers and pumps per engineer’s specifications for the Public Safety Center for $173,330, find the action exempt from CEQA, and authorize the City Manager and City Attorney to make minor adjustments to the agreement, if needed, remaining fully consistent with the Council’s intent.

14.

Authorize the Purchase of a Variety of Fleet Vehicles

Dwayne Brown, Maintenance Services Superintendent 
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 25-XXX, authorizing the City Manager to purchase a Freightliner M2106 Dump Truck, a Chevrolet 4WD Tahoe, a Ford F-150 Police Responder truck with additional equipment listed herein as included in the City’s FY 2025-26 Fleet Replacement Program.

15.

Approval of a Resolution Rescinding Resolution 09-046 and Establishing Two Funds for the Future Closure, Postclosure, and Corrective Action Costs of the Landfill

Adam Spaulding, Solid Waste & Recycling Manager 
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Approve Resolution 25-XXX rescinding Resolution 09-046 and establishing a new fund for the deposit and accumulation of monies to provide adequate resources for landfill closure, post-closure and corrective action costs.

16.

Acceptance of Easement Deed and Authorization to Acquire Road Easement–Future Extension of Aerotech Center Way

Leslie Frazier, City Engineer/Deputy Community Development Director
CEQA Determination:  The proposed action is an administrative approval and is not a “project” subject to CEQA per CEQA Guidelines Section 15378(b)(5).
Recommendation:  Approve Resolution 25-XXX, accepting the road easement deed across the Jones property for the future extension of Aerotech Center Way, authoring the City Manager to execute the Certificate of Acceptance, appropriate $200,000 from general fund reserves, and authorize the City Manager or designee to approve final escrow instructions and the disbursement of funds upon review and approval of final escrow documents.

17.

Approval of a Waterline Reimbursement Agreement with FLT Arrive Paso, LLC for the Installation of a 16-inch Ductile Iron Waterline Along Creston Road

Leslie Frazier, City Engineer/Deputy Community Development Director
CEQA Determination: This action is Class 2, Categorically Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines. This exemption applies to the replacement or reconstruction of existing utility.
Recommendation:  Approve Resolution 25-XXX, authorizing the City Manager to enter into a Waterline Reimbursement Agreement with FLT Arrive Paso, LLC, in the amount of $294,368.64 for the installation of a 16-inch ductile iron waterline along Creston Road, and authorize the City Manager and City Attorney to make minor changes to the agreement, if needed, consistent with overall City Council direction.

Q.

DISCUSSION ITEMS

1.

Receipt of the El Camino Homeless Organization (ECHO) 2024-25 End of Year Report and Approve the Third Amendment to the Supplemental Memorandum of Understanding for Fiscal Year 2025-26

Ashlee Hernandez, Homeless Services Manager  
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Receive and file ECHO’s 2024-25 end of year report and direct staff to distribute payment in the amount of $111,000 and approve the Third Amendment to the ECHO SMOU for FY 2025-26.

2.

City Cannabis Regulations Policy Review

Warren Frace, Community Development Director
CEQA Determination:  The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation:  Direct staff to return to the City Council with an updated cannabis ordinance to allow existing medical cannabis delivery business to deliver adult use cannabis.  

R.

CITY MANAGER REPORT

S.

COUNCIL BUSINESS AND COMMITTEE REPORTS

T.

UPCOMING EVENTS

Development Review Committee August 25, 2025, 3:30 PM
Paso Robles Planning Commission Meeting August 26, 2025, 6:30 PM
City Facilities Closed In Observance of Labor Day September 1, 2025
Paso Robles Youth Commission Advisory Committee Meeting September 3, 2025, 5:00 PM
Paso Robles Senior Citizen Advisory Committee Meeting September 8, 2025, 1:30 PM
Development Review Committee September 8, 2025, 3:30 PM
Paso Robles Parks & Recreation Advisory Committee Meeting September 8, 2025, 4:00 PM
Paso Robles Planning Commission Meeting September 9, 2025, 6:30 PM
Library Board of Trustees September 11, 2025, 9:00 AM
Development Review Committee September 15, 2025, 3:30 PM
Paso Robles City Council Meeting September 16, 2025, 6:00 PM

U.

ADJOURNMENT